Nowadays, if there is one thing that modern meeting and event planners are aware of, it is the value of in-person interactions. However, gathering individuals in one place is not always simple or feasible for various reasons. Because of this, virtual and hybrid events have grown in popularity recently, and for a good reason. Virtual events platforms can be a successful approach to boost attendance, encourage diversity, and track crucial demographic information about your audience. A virtual event platform is a solution that enables the success of your digital event.
It is a way to utilize clever technology with audio, visual, and interactive features to replicate the experience of a live event in the digital world. Despite these benefits, many event organizers are unaware of the advantages of presenting events online or including virtual components in their physical events. Additionally, they will discuss what to look for and suggest some of their current favourite tools, which are explained below:
A reliable online conferencing tool designed for business cooperation is called Zoho Meeting. Everything can be managed in one place, from lengthy, interesting webinars to brief, engaging meetings. Attendees don’t need to download software to participate in a meeting or webinar because it is entirely browser-based. Zoho Meeting is one of the most straightforward and reasonably priced web conference tools. It offers a quick and simple way to create and conduct secure, economical online meetings and webinars for single users and small and large companies. You can stick with your brand thanks to co-branding and multi-user account features. Since Zoho Meeting is a browser-based tool, it can be used on Windows, Mac, Linux, and Chrome OS without requiring any out-of-date or unsafe plugins like Flash or Java.
- Multiple communication channels
- Online voice communication
A cloud-based web conferencing tool called Adobe Connect makes it easier for corporations, governmental organizations, and educational institutions to plan meetings and training sessions. Features include team collaboration, engagement statistics, remote access, reporting, and document sharing. Speakers may design unique virtual rooms using the app using photos, information, layouts, and customized capabilities like a countdown timer, hands up, and more. Administrators can utilize Adobe Connect to create, edit, and distribute recordings of meetings and webinars and automate indexing to make it easier for users to find specific information or bookmark pages. Additionally, attendees can manage access restrictions and submit or change information using the central content repository. Several third-party programmes can be integrated with Adobe Connect, allowing presenters and hosts to communicate discreetly during active sessions and monitoring audience involvement from the dashboard.
- Organization of meetings
- Streaming in real-time
With private conversations, text, green rooms, screen sharing options, and other features, Shindig is a virtual event management platform for the cloud that enables organizations to connect with audiences during video conferences. In addition to managing guest lists and customizing the platform with widgets, backdrops, branding, and emails, hosts can collect participant names, emails, and attendance data. Managers can use Shindig to automatically email participants a reminder about events. The system enables hosts to look for particular guests based on criteria and supports public, private, password-protected, and ticketed events. Organizations can also show videos to in-person and online audiences during hybrid events on TV monitors. With the help of Shindig’s mobile apps for Android and iOS devices, viewers can watch events afar, text the hosts, and participate in polls.
- Adaptable Branding
- Creating leads
InviteDesk was created to assist businesses in managing, hosting, planning, organizing, and evaluating events. Teams have real-time access to online registration tracking, attendee and invitee lists, and the ability to send visitors specific emails. Businesses may set up event marketing and communication workflows with InviteDesk, which includes sending emails with invitations, reminders, confirmations, and more. Managers may set up event websites, design registration forms with specific inquiries, and produce QR-coded tickets. Marketing and sales teams can use a consolidated dashboard to retrieve pertinent event data. From a single platform, planners may also create templates for related events and monitor resource usage indicators. Other capabilities include bulk mailings, first-come, first-served invitations, waiting lists, VIP alerts, and multilingual event marketing campaigns.
- Attendee Administration
- Live Conversation
A cloud-based video conferencing tool called ConnexMe enables companies to host hybrid events that include in-person and online participation. Users may build a personalized digital event using ConnexMe’s online and mobile solutions, allowing them to interact with attendees and accomplish their event goals. ConnexMe provides live video streaming so that viewers can access the event video on any device when it is being streamed through the app. Participants can use their computers or smartphones to share their slides live with others in the room using the platform. ConnexMe also offers document annotation features, allowing users to write or draw on the videos and text that go with them on their mobile devices.
- Tools for Collaboration
- Streaming a presentation
Corporate virtual, hybrid, and in-person events may be created and managed with Eventdrive’s all-in-one event management platform. The platform gives you the resources necessary to handle all aspects of an event, including virtual conference, marketing, live streaming, event apps, and performance. Design branded online and hybrid events that include concurrent sessions and seminars. Events can be created using formats to provide more versatile possibilities. For interactive events, you can combine a video stream of speakers on your main stage with webcam interaction from remote speakers. Before, during, and after the event, users can gather event analytics at every point of interaction, including registration, participation, engagement, and satisfaction. Users may better comprehend their event results and data using interactive dashboards.
- Software for live streaming
- Automation of Marketing
An online event ticketing platform called EventBookings was created for usage in various industries, including sports, culture, education, and more. Businesses may manage event registration, attendance tracking, and ticketing using the cloud-based platform from a desktop, laptop, or mobile device. Virtual event hosting, price management, payment processing, participant management, seat assignment, reservations management, and more are included in EventBookings’ additional services. Users of EventBookings can create unique event pages to sell tickets and give attendees event details. Businesses may print a current event guest list, scan tickets with a smartphone app, and keep track of attendance. Users can access real-time data to get information on KPIs like the number of tickets sold, the number of seats sold by event, overall income, and unique visitors.
- Local registration
- Management of promotions
With the aid of ContentFlow, organizations may disseminate information to increase audience outreach, engagement, media coverage, and sales metrics across events and conferences. ContentFlow is a cloud-based live streaming platform. Workspaces and teams can arrange live streams to promote cooperation, and the player can be used to embed videos on business websites. Supervisors can upload clips on social media networks, automatically add static visual inserts or logos, and search for media files based on specific criteria. Businesses can use reallocation heat maps to track audience locations and the number of views on live streams. Companies can encourage unmediated conversations between community members during live streaming using the text-chat widget from ContentFlow.
- Recording of a session
- Streaming on social media
Employers and colleges may create virtual career events with no cap on attendees, thanks to Highered Virtual Events, an industry-leading platform. Your virtual event could be a product or feature launch, webinar, career event, job fair, or something else. They will assist you in hosting it, and numerous features are available from us, including customizable configuration options, event promotion, text and video chat, first-rate live assistance, and live analytics. Hosting an event can be time-consuming and challenging, but thanks to our service, the days of using ineffective techniques to reach the target audience are over. No matter how big or small your event is, our virtual event solution gives you a platform that makes preparing it easier and more effective.
- Activity Monitor
- Self-service website
Accelevents is an all-in-one virtual and hybrid events platform that enables marketers and event planners to forge real human connections and foster long-term success. With a user-friendly yet comprehensive collection of customizable and interactive features, Accelevents is a leading event technology platform reinventing how companies communicate with their audiences. Attendees can participate in workshops, connect with virtual exhibitors, network with other attendees, listen to keynote speeches, attend several breakout sessions, download materials, and participate in live conversations. The Accelevents platform, with an emphasis on accelerating growth, collects actionable insights from throughout the event ecosystem and translates them into quantifiable marketing and sales performance plans. Accelevents provides a variety of on-site, hybrid, and online conferences, summits, fundraisers, educational seminars, team-building activities, job fairs, networking events, and festivals.
- Client information management
- Email advertising
Platforms for virtual events use various tools to organize, publicize, and carry out online events. These goods enable companies to replicate the atmosphere and benefits of physical events through online interactions. Virtual event platforms are flexible software options that may be used to organize and host all kinds of online events, including association meetings, conferences with several sessions, trade exhibits, and job fairs.