Introduction

One of the most effective tools for startups and SMEs is payroll software. Although workforce management is challenging, your HR team will bear some pressure if your payroll system is effective. Payroll software enables small business owners to manage payroll and adhere to tax regulations on a fundamental level. It automates employee payroll and keeps track of things like time and attendance. Payroll software helps HR directors save a lot of time and decreases payment errors, resulting in happier employees and fewer problems for management to handle. It is less expensive than utilizing a business payroll provider and lowers errors by doing away with human calculations. The top payroll software feature employee self-service portals and direct deposit support and are simple to use. Here will look at the best payroll software in Kenya:

1.Wagemaster

All sizes of Kenyan businesses can utilize Wagemaster, which is a desktop, networkable, integrated payroll and HRM system. With the top human resource management and employee attendance tracking software in Kenya, you can pay employees as you want, automate tax and other statutory payments, manage your staff confidently, and maximize payroll accuracy.

The Kenyan payroll software allows you full payroll computation starting with simple earnings entry, including tracking of deductions and automatic tax calculation. Along with the whole set of tax returns, it includes a variety of management reports and employee bank statements. To upload the files to bank software, the system creates bank transfer files.

An appropriate time attendance system can also export processed monthly regular, overtime, and absence hours to the payroll system. The processing of timesheets and project-based earnings is also possible. Weekly payrolls and casual workers are both supported. Through user options, the system can be completely customized. You can design revenue and deductions that are unique to your business. In addition to its features, Wagemaster is the best payroll software in Kenya due to its adaptable, expandable, and flexible price structure, which takes care of your business’s growth without burdening you with recurring renewal notices.

2.AppTec Payroll System

A flexible and feature-rich payroll processing software, AppTec Payroll System is aimed at Kenyan businesses and organizations. This software automates the payroll analysis and creation processes, making the computations and reporting simple to perform and comprehend. Your payroll and HR teams can conduct in-depth analyses of the costs associated with your human resources with AppTec Payroll Software. They can also produce thorough payroll reports for both internal and external consumption. The mandatory statutory returns are one of the numerous reports produced.

AppTec payroll is an online payroll system that enables you to access your data and manage your payroll whenever you want, from any location, including a mobile device. The management group has easy access to payroll summary information and reports to aid decision-making. Including cash payment lists, bank transfer summaries, mobile transfer summaries, and statutory return schedules, AppTec Payroll creates well-formatted payroll reports. Employees also receive their payslips via email regularly. Employees, even those who are on the job site, can submit timesheets to payroll from any location. The payroll takes into consideration both regular and overtime hours.

3.Wingubox

Wingubox is one of the best online Payroll Software for Kenya. This powerful payroll system for Kenya includes mass emails of payslips, employee self-service, KRA iTax, and reports in the NSSF and NHIF formats. Wingubox Online Payroll has all the features you want in a payroll system. The software for managing payroll on the cloud makes processing and reporting payroll each month a breeze. Create branded pay slips with the logo of your business. It accepts both financial and non-financial allowances and benefits of all kinds. Employees also get automatic email delivery of payslips with the help of this software. Employees can submit timesheets to payroll from any location, even field personnel. Payroll includes both regular and overtime hours.

4.Sage

Many companies have relied on Sage since it is a tested software program. You can be sure that the payroll software system will be stable because of your years of experience. No matter your level of payroll experience, handle your payroll with confidence with a simple, dependable, and adaptable online payroll system. The Sage team has invested time in learning about the needs of regional business owners since introducing their payroll software in Kenya. This Kenya-focused research has produced a product that meets evolving business and regulatory requirements. Sage has made significant efforts to ensure that its payroll software has top-notch security.

Additionally, the system just underwent an upgrade that has improved stability and processing speeds. Sage enables thorough department-by-department analysis of pay and performance. This might be helpful for hiring and retention decisions made by businesses. Project- and person-level analyses of job costing are also possible.

Print or email your employees’ secure paycheck stubs. To directly pay your employees’ salaries or wages, use Automatic Clearing Bureau (ACB) payments to export a bank payroll file that can be integrated into the banking software used by your business.

5.Tally

Using a payroll program, you may simplify the entire employee payment process by keeping track of your work hours and calculating your salary. The tally payroll software can be used by businesses who want to automate their bookkeeping and business processes, including their payroll process. Strong payroll management features are included with TallyPrime. For a stress-free month-end, the payroll software should be designed to process salaries automatically based on employee pay information and attendance or production information. For instance, Payroll software processes employee payouts instantly at the end of the month once you have set the salary information for the employee and updated the attendance information. Different pay levels make up an employee’s salary.

Benefits or deductions are both examples of pay categories. Every payroll period might have a constant or variable amount, or it could be fixed for some employees and variable for others. For instance, a basic salary is a fixed pay component, whereas performance-based incentives could be a variable pay component. You can notice complex calculations in some businesses. Because the software is versatile, you can calculate salaries according to how you defined them. It should support fixed salaries that are determined by output and attendance data.

6.Engsoft valley

For all HR and payroll requirements for any business in Kenya, Engsoft Valley is the best payroll solution. They offer the ideal payroll solution for you, whether you are a small business, a multinational corporation, or a large organization with thousands of employees. Regular and occasional employees are paid separately. Payroll for permanent employees will be calculated in a specific way. The Kenyan payroll software offers many features for Kenya, Tanzania, and Uganda. It allows emailing payslips and reports in the NSSF, KRA Itax, and NHIF formats. 

The auto-generation of payslips, pay sheets, and other statements are made possible by payroll software. Additionally, it should offer you a variety of payroll reports and registers, like payroll statements, attendance sheets, and registers. This turns become an essential component of the payroll administration software. Different companies handle compensation in varying ways. For instance, a company might process salaries based on the number of days a person is present, whereas another might process salaries based on productivity. It enables processing and salary calculation taking into account various attendance kinds like Present, Absent, Leaves, etc., and production types like Hours, Prices, etc.

7.QuickBooks

Payroll and billing are handled using an online accounting solution. You may use it to create invoices, brand your payslips to match your company’s identity, and create reports to aid in business operations monitoring. Due to its improved invoicing functionality, QuickBooks online is a fantastic option for medium-sized businesses with growing accounting requirements. You can ensure that you will pay your employees on time and in the correct amount by using payroll software. Additionally, by encouraging your staff to stay on the job longer, you can keep them and boost your business. Compared to other payroll solutions, payroll software and full-service providers offer many advantages. Manual payroll processing takes longer, requiring more employee time. The cost of hiring payroll administrators or accountants on staff might be high.

Documents should be kept online for convenient access. Use your mobile device to scan documents or send invoices and receipts to yourself. It is simple to sync financial and banking information. It is an accounting system designed with growing and small enterprises in mind. It provides small business owners instant access to their financial position and connects them to trusted advisors.

With the help of this software, your admin and compliance duties can be automated, freeing up more time for essential tasks. You will need some time to get used to the software, despite how well-organized it is. This software is extremely easy to use once you start, even though discovering its features takes some time.

8.PHP

The source code for PHP payroll can be downloaded and uploaded to your server because it is a self-hosted payroll software. Since it is kept in files and databases on your server, nobody can view your personnel database or other important information. With PHP payroll software, you may manage employees, employee logins, holidays, leaves of absence, payslips, users, and other things. It helps handle accounting, money, operations, people, payroll, and business payments.

It is self-hosted, risk-free software that is also easy to use. Moreover, it is a platform that offers outstanding flexibility and extensive customization for your HR payroll requirements. Since your server is encrypted, you have total control and the confidence that your information is secure. Your staff can change the default language using the software’s language setting feature.

Bottom Line

The management, upkeep, and automation of employee payments in a company are handled by payroll software. An automated payroll uses programmed functions to compile and calculate an employee’s payroll on a secure platform. You can easily choose the above-listed payroll software in Kenya to enhance the payroll process.