Choosing the right appointment scheduler software can seem like a daunting task. With so many different systems and features available, it’s difficult to know which software will best meet business needs.

Challenges Faced by SMBs Without an Appointment Scheduler Software

For small and medium-sized businesses, appointment scheduling software is a necessity to stay competitive. In terms of time and money saved, these tools are one of the best investments you could make. 

Without proper scheduling systems in place, businesses will struggle with customer no-shows, overbooking, double booking, and canceled appointments, all of which waste valuable resources.

Maybe you could get away with manual scheduling or scraping by on Google Calendar as an independent contractor or in the first few months of your business, but with any growth whatsoever, you’ll quickly reach the point where it becomes too resource-intensive and time-consuming.

Without an efficient appointment system in place, you’re also likely missing out on accumulating key customer data which could give you insights into client preferences or measure trends in customer behaviors, especially with regards to sales leads and inbound marketing.

Popular Appointment Scheduling Software Options

Clearly, an appointment scheduling software is a necessity. For better or worse, the market for this software is saturated, so there are plenty of competitive options at your disposal.


Calendly is a popular scheduling tool that helps businesses and individuals streamline the process of scheduling meetings and appointments. It allows users to create customizable scheduling pages that allow others to self-schedule appointments or meetings with them at a time that is convenient for both parties.

Calendly can help businesses increase productivity in several ways:

It saves Time:

Calendly automates the scheduling process, eliminating the need for back-and-forth emails or phone calls to coordinate meeting times.

It Reduces Scheduling Conflicts:

Calendly integrates with calendar applications such as Google Calendar, allowing users to see their availability in real-time and avoid scheduling conflicts.

It Sllows for Efficient Time Management:

With Calendly, users can create specific availability blocks and schedule appointments in advance, which can help them better manage their time and prioritize tasks.

It Increases the Likelihood of Meetings Being Attended:

Calendly allows users to send automatic reminders and confirmations, which can help reduce the number of no-shows or last-minute cancellations.

Book Like a Boss 

An alternative  scheduling and booking platform is Book Like a Boss, which helps businesses and individuals manage and schedule appointments, services, and classes. It offers a variety of features that can help businesses increase productivity, including:

Customized Booking Pages:

Book Like a Boss allows users to create custom booking pages with their own branding, images, and information. This can help businesses streamline the booking process and provide a professional appearance to potential clients.

Automated Appointment Reminders:

The platform can send automated appointment reminders to clients via email or SMS, helping to reduce no-shows and last-minute cancellations.

Online Payment Options:

Book Like a Boss allows businesses to accept online payments for services, which can help streamline the entire booking process and reduce the need for manual payment processing.

Integration with Other Tools:

Book Like a Boss integrates with a variety of email management and calendar tools, allowing users to manage their appointments and client lists more efficiently.

Qik Chat

One of our favorite when2meet alternatives, QikChat leverages automation to distribute leads amongst your sales team as well as automatically send out their availability calendars to leads as soon as they arrive through any channel.

This way, incoming leads are more likely to convert into paying customers because they don’t have to deal with any of the back-and-forth hassle of scheduling a meeting.


Amelia is an artificial intelligence (AI) chatbot that can be used to automate customer service and support tasks for businesses. It uses natural language processing (NLP) to understand and respond to customer inquiries in real-time, allowing businesses to provide 24/7 support to their customers.

Amelia can help your business in several ways:

Improving Customer Satisfaction:

Amelia can handle a high volume of customer inquiries and provide quick and accurate responses, which can improve customer satisfaction and loyalty.

Reducing Costs:

Amelia can automate many of the tasks that would normally require human labor, which can help businesses reduce their staffing and operational costs.

Increasing Efficiency:

Amelia can handle multiple customer inquiries at the same time, allowing businesses to provide faster service to more customers.

Providing Valuable Data:

Amelia can track and analyze customer interactions, providing businesses with valuable insights into customer needs and preferences.


Booknetic is a fully customizable scheduling plugin for WordPress.

It offers custom booking forms, full workflow management, and a mobile-responsive customer panel that allows clients to create profiles and view and edit appointments on the go.

With 15+ integrations including the major payment and video conferencing titans like PayPal, Stripe, Zoom, and more, Booknetic is sure to provide a great value to your small business.


With so many great options available in the scheduling software market, you’re sure to find one that meets the needs of your business. Make sure to take a look at specific features, integrations, and price packages to find out which tool is the perfect fit for your business’s needs and budget.