The best property management software product provides access to customer data, financial information, calendars, and real-time listings, which make real-time management of properties easier than ever. Software that offers all this data in one easy to use interface will save you time, and ensure the highest level of service to your customers.

When purchasing real estate management software products, it is essential to review the features that your chosen software has to offer. These features can be integrated into one software package, or they may be separate and customized, according to your specific business requirements.

However, one of the biggest mistakes that people make when buying property management software programs is choosing a solution solely based on the price. While it may be tempting to go with the lowest price, many businesses find that the price they pay for this software does not adequately cover the services that they want or need. If the software does not offer the features and functions necessary to fully support your business, then it won’t serve its purpose.

So, what features are actually useful to help your business with its property management? With a bit of research on the internet for real estate software, you can see that there are plenty of options to review. Here are a few very helpful tools to get you started.

1. Accounting

This software is there to help with your accounting entries and collected rent payments. Accounts should always be tracked separately according to the individual property. Having a double entry capability will keep your work up to date with more efficiency and can assist with the financial reports you may have as a property manager.

2. Automation

One of the best parts of a comprehensive software is how easy it makes the most basic and mundane of tasks:

  • Work

Saveyourself a lot of time and money by investing in software that automates your repetitive workload. Your tasks can be completed with less errors, and your appropriate documents can be saved and organized so there is less confusion and loss.

  • Payment

Automatic payment verification helps to keep your rental payments organized and on track. It allows your tenant to pay online in their preferred format while also allowing you to eliminate any non-payment issues and late payments problems.

  • Owner Disbursement

With software that includes automatic payments to property owners and landlords, you can save time and money on those manual checks and also streamline your process to eradicate errors.

  • Ticket

Maintenance ticket automation makes sure that you have an official record of requests, repairs, notes, estimates, photos, or any conversations regarding your properties. Available in real-time, this software notifies landlords when maintenance is required and keeps all the documentation in one place for easy referrals.

3. Property reporting

Reports on your property can help you understand and communicate your successes with your property owners. This is necessary for expenses, amount of rent paid, and where the money was used. It also helps to give the owners up-to-date reports and photos of the property.

4. Security

Using cloud security, data privacy is less likely to be hacked. With the infrastructure and encryption for the data, along with detections of intrusions, the cloud is more secure than your local hard drive. In today’s society, it is vital to keep all these records secure.

5. Contractor Management

Keeping track of your contractors is important to save on your resources. You need to know where they are and what they are doing for your own piece of mind. It is essential to maintain customer or renter’s satisfaction in regard to cost and time. You also don’t want to deal with any fraudulent workers or companies. This software will manage your invoices and stay current with your repairs and conversations dealing with the contractors ensuring a job is well done.

6. Cost Reduction

Cloud cost reduction helps eliminate any IT downtime, staffing costs, and administration costs. Such big expenses being reduced allows you to increase your marketing for future tenants, increase ROI for your owners, and help to raise the pay for your staff. For all intents and purposes, it will help you with your basic administration aspects in regard to money.


One of the greatest advantages of using property management software is that it will give you more control over your business. Many of the solutions will allow you to manage multiple properties simultaneously. This allows you to work with a more efficient staff, with more efficient resources, and more organization. You get more information on the different options and benefits here:

Managing real estate can be difficult if you do not use the right software. While many of today’s software solutions may seem expensive, they are definitely affordable and worthwhile for the success of your business.